AA501MOJEF – Jefferson County Assessor’s Notices

This report produces the Assessment Notices that the County Assessor sends to the tax payer’s informing them of change in their assessed property value.  There are five different report formats that can be produced depending on the reason for change in assessed value.  Listed below are the five different notices that are produced:

1.      Even Year Notice (Before 3rd Mon in June) – This notice is utilized in a non-revaluation year and is sent out BEFORE the 3rd Monday in June.  This notice is sent when the assessed value increases and the previous assessed value does not appear on the notice.

2.      Odd Year Notice (After 3rd Mon in June) – This notice is utilized in a revaluation year.  This notice is sent when the assessed value increases, and the previous assessed value does not appear on the notice.

3.      Revaluation Notice – This notice is utilized in a revaluation year and the hard-copy of the report is not run.  There is an extract file produced that is sent to a third party vendor.  The detailed layout of this extract file may be seen below.  This notice is sent when the assessed value increases, and the previous assessed value is included in the extract file to print on the notices.   This is the first letter sent prior to Certification.

4.      Prorated Notice – This notice is utilized after the 3rd Monday for BOE changes during an even or odd year.  These changes are mainly due to new construction.

5.      Amended Notice – This notice is utilized after the 3rd Monday in June in an even or odd year.  The assessed value usually has decreased when this notice is produced.  These changes are mainly due to fires, natural disasters or if initiated by the assessor, after the BOE approves the change.

 

Jurisdiction: Enter your jurisdiction.

Tax Year: Enter the current Tax Year.

Spool File Name: Enter AA501MOJEF.PDF to create the file in PDF format.

Beginning Date: Enter beginning date for the report. Default is 31-DEC-1950.

Ending Date: Enter ending date for the report. Default is 01-JAN-2049.

ID1: Enter the minimum Parcel ID to include in the report or zero to include all parcels. Enter IDLIST to run the report on a specific list of parcels.

ID2: If ID1 = minimum Parcel ID, enter the maximum Parcel ID associated with the parcels to include in the report. If ID1 = zero, enter ZZ for all parcels. If ID1 = IDLIST, enter the SETNAME of the IDLIST.

FCU: Formatting code. Keep the default printer setting that is present when the screen appears. If blank, enter PDF.

REPORT TYPE (1/2/3/4/5): Enter Notice Type to produce:

1 – Even Year Notice

2 – Odd Year Notice

3 – Mass Reval Notice

4 – Prorated Notice

5 – Amended Notice

PRINT DECREASED VALUE (Y/N):

Y – Print report for parcels with decreased value along with parcels with increased value.

N – Do not print report for parcels with decreased value.

TIF VALUE: This allows the user to enter the variable Tax Increment Financing value.

EXTRACT FILE FLAG (Y/N):

 Y – Produce extract file (with report type 3 only)

N – Do not produce extract file

CONVERT TO PDF?: Enter Y to convert to PDF.

REPORT SAMPLES

Report Code = 1:

 

Report Type = 2:

 

Report Type = 3:

 

Report Type = 4:

 

Report Type = 5:

 

Assessor’s Notice Extract File Layout

 

Database Field (Table.Column)

Length

Start Position

End Position

Datatype

Description

Comments

ASMT.PARID

20

1

20

Alpha

Map Parcel Number

 

PAROWN.OWN1

30

21

50

Alpha

Owner Name 1

 

PAROWN.ADDR1

30

51

80

Alpha

Address Line 1

 

PAROWN.CITYNAME

15

81

95

Numeric

City Name

 

PAROWN.STATECODE

2

96

97

Alpha

State

 

PAROWN.ZIP1

5

98

102

Alpha

Zip Code 1

 

PAROWN.ZIP2

4

103

106

Alpha

Zip Code 2

 

LEGDAT.LEGAL1

30

107

136

Alpha

Legal Description Line 1

 

LEGDAT.LEGAL2

30

137

166

Alpha

Legal Description Line 2

 

LEGDAT.LEGAL3

30

167

196

Alpha

Legal Description Line 3

 

LEGDAT.ACRES

9

197

205

Numeric

Calculated Acres

 

LEGDAT.USER1

2

206

207

Alpha

School District

 

LEGDAT.USER2

2

208

209

Alpha

Fire District

 

LEGDAT.USER3

2

210

211

Alpha

Ambulance District

 

LEGDAT.USER4

3

212

214

Alpha

City Code

 

ASMT.VALAPR3

10

215

224

Numeric

Residential Market Value

where valclass = R

ASMT.VALAPR3

10

225

234

Numeric

Agricultural Market Value

where valclass = A

ASMT.VALAPR3

10

235

244

Numeric

Commerical Market Value

where valclass = C

ASMT.VALAPR3

12

245

256

Numeric

Total Market Value

sum(valapr3) where valclass in ('R','A','C')

ASMT.VAL06

10

257

266

Numeric

Assessed Residential Value

 

ASMT.VAL06

10

267

276

Numeric

Assessed Agricultural Value

 

ASMT.VAL06

10

277

286

Numeric

Assessed Commerical Value

 

ASMT.VAL06

10

287

296

Numeric

Total Assessed Value

sum(val06) where valclass in ('R','A','C')

ASMT.VAL06

10

297

306

Numeric

Prior Year Total Assessed Value

sum(val06) where valclass in ('R','A','C') and asmt.taxyr = param.taxyr-1

RTMILLALL.RATE

9

307

315

Numeric

Prior Year Tax Rate

max(rate)

 

 

Updated 7/28/2008