AC201 – dISBURSEMENT INFORMATION
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The AC201
creates a report providing a summary of disbursement information . The report
has more detail information than included on the check stub printed with
AC200. This report can be used in conjunction with the actual checks and
stubs to provide information such as: ·
Summary of disbursements when checks are cut for different
banks for the same period of time. ·
Multiple fund checks for the same overall authorities
(i.e., School and School bond) ·
Summary for a month period including all checks cut for
the period. ·
Summary for a month period including all checks cut for
multiple funds. Data
may be selected using fiscal year, posting date range and authority code.
It includes information: from |
the AC12 –
Authority Disbursement Screen showing: ·
Fund name ·
Check date and number ·
Bank name (from chart of accounts description) ·
Posting date period selected ·
Disbursement number and type ·
Posting note used with the disbursement ·
Commission percent taken (if any) ·
Item, type and account description ·
Balance for the period before the disbursement was created ·
Percent of disbursement created ·
Amount of commission taken ·
Net disbursement for account period ·
Grand totals for Period selected for all accounts and
funds disbursed. |
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NOTE: The specific fields
with permissible entries to be filled in or left blank are listed
below. Ignore fields that are not in the list next to the screens. |
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Figure 1. SY41 (TOP) |
1. Job: Report name should always appear
here. For example, AC201. 2. Server Name: Keep the server name
that first appears. 3. Printer_Name:
Select a
valid printer or keep the displayed printer if one is present. 4. Jurisdiction: Make sure the field has 000 (zero, zero, zero) indicated,
this is the code needed for 5. Tax Year: Enter the fiscal year to be used. It can not be left null. 6. Spool File Name: Enter AC201.LIS to create the file in text format. 7. Beginning Date: Enter beginning date. 8. Ending Date: Enter ending date. The date range selected must be within
a single fiscal year. 13.
FCU: Formatting code. Keep the default printer setting that is
present when the screen appears. If blank, enter HPLL132. 17. PARAM1 AUTH: Enter the
authority code for the check payable to name.
If multiple authority codes need to be included, then they must be
separated by a comma. If null, all
authorities will be selected. |
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Figure 2. SY 41
(BOTTOM) |
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Press
[Submit Job]. The system will notify you when the report is finished.
REPORT
SAMPLE
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