AC202 – dISBURSEMENT CHECK REGISTER
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The AC202 produces register listing for checks created
from the AC12 – Authority Disbursement screen. The AC202 can be generated using a date
range ,and can be sorted by check number, check date, disbursement
number and the payable name. The parameters within the SY31 screen allow the register
to filter the records using combinations of date range and: ·
Bank account number
(full number from chart of accounts) ·
Check number range ·
Disbursement number range ·
Disbursement type ·
Disbursement status ·
Check payable to name These
combinations allow a great deal of flexibility in use of the report,
including (but not limited to) the |
ability to verify check numbers issued, the ability to
list only checks that have not yet cleared the bank, etc. The listing includes the check number, check date,
disbursement number, disbursement amount, disbursement type, and the name the
check was made payable. The end
of the register prints a count and sum
total of the checks included in the register. The report will include any checks (along with the reason
) that have been listed in on the AC13 Void Check Screen that do not indicate
they are a part of the refund process. The report allows the data to be selected by fiscal year
only. |
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NOTE: The specific fields
with permissible entries to be filled in or left blank are listed
below. Ignore fields that are not in the list next to the screens. |
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Figure 1. SY41 (TOP) |
1. Job: Report name should always appear
here. For example, AC202. 2. Server Name: Keep the server name
that first appears. 3. Printer_Name:
Select a
valid printer or keep the displayed printer if one is present. 4. Jurisdiction: Enter your jurisdiction. 5. Tax Year: Enter the current fiscal year. If null, the date range
will guide the selection regardless of fiscal year. 6. Spool File Name: Enter AC202.LIS to create the file in text format. 7. Beginning Date: Enter beginning check date range. If the fields are left
blank, all dates are used. 8. Ending Date: Enter ending check date range. If the fields are left
blank, all dates are used. BLOCK1: Include Void Checks? (Y/N): Enter Y to include void checks. 11. ALT1: Enter the
sort number identifying how the report is to appear. Enter 1 for check
number, 2 for the check date, and 3 for the disbursement number, 4 for the
authority name associated with the disbursement. If the field is left blank,
the check number is used by default. 12. ALT2: Enter the
authority code for the check payable to name to select only one
authority. If null, all authorities
will be selected. 13.
FCU: Formatting code. Keep the default printer setting that is
present when the screen appears. If blank, enter HPLL132. 17. PARAM1 Account: Enter the full chart of accounts number
using all segments to print report for only one account. If the field is left
null, then the report will print for all bank accounts defined by other
parameters. 18. PARAM2 Check No.: Enter
the check numbers to be used to filter the records selected or leave the
field blank to use all check numbers.
If multiple numbers are used, a comma must separate each. 19. PARAM3 Disburse No.:
Enter the disbursement numbers to be used to filter the records selected or
leave the field blank to use all numbers.
If multiple numbers are used, a comma must separate each. 20. PARAM4 Disburse Type:
Enter the disbursement type to be used to filter the records selected or
leave the field blank to use all types.
The one character status from AC12 Disbursement data should be
used. If multiple types are used, a
comma must separate each. 21. PARAM5 Disburse Status:
Enter the disbursement status to be used to filter the records selected or
leave the field blank to use all statuses.
Enter either ‘issued’ or ‘cleared’. |
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Figure 2. SY 41
(BOTTOM) |
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Press
[Submit Job]. The system will notify you when the report is finished.
