AC300 – CHART OF ACCOUNTS

The AC300 prints the Chart of Accounts data using information from GL_ACCOUNTS and GL_ACCOUNTS_HDR.

The report allows the data to be selected by fiscal year only.

The output generated with the process provides a listing of all accounts sorted automatically in Item and Sub number order.

NOTE: The specific fields with permissible entries to be filled in or left blank are listed below. Ignore fields that are not in the list next to the screens.

Figure 1. SY41 (TOP)

1. Job: Report name should always appear here. For example, AC300. 2. Server Name: Keep the server name that first appears. 3. Printer_Name: Select a valid printer or keep the displayed printer if one is present. 4. Jurisdiction: Enter your jurisdiction. 5. Tax Year: Enter the fiscal year. 6. Spool File Name: Enter AC300.LIS to create the file in text format. 13. FCU: Formatting code. Keep the default printer setting that is present when the screen appears. If blank, enter HPLP132.

Figure 2. SY 41 (BOTTOM)

Press [Submit Job]. The system will notify you when the report is finished.

REPORT SAMPLE

This image shows the listing for the AC300 Report.

The column names and descriptions for the listing are as follows:

REPORT HEADER: Defined in SY11(AEDIT) COUNTY, DESCRIPTION, DESCRIPTION2

DESCRIPTION ASSETS: Prints a description of the account, which identifies components of the account number. The items in bold are from GL_ACCOUNTS_HDR describing only the Item and Sub group.

ITEM AND SUB: Reserved segments from GL_ACCOUNTS.

YEAR, AUTH, ROLL, ACCT: Describes segment 1, segment 2, segment 3, and segment 4 from GL_ACCOUNTS. The header title is from GL_SEGMENTS for the corresponding segments. If any of segments 5 thru 8 are used, they will also appear on the report.

Updated 7/21/2006