PP400 – Personal Property Rollover Update

 

NOTE:  The specific fields with permissible entries to be filled in or left blank are listed below. Ignore fields that are not in the list next to the screens.

Figure 1. SY41 (TOP)

 1.    Job:  Report name should always appear here. For example, PP400.

 2.    Server Name:   Keep the server name that first appears.

 3.    Printer_Name: Select a valid printer or keep the displayed printer if one is present.

 4.    Jurisdiction:     Enter your jurisdiction.

 5.    Tax Year:    Enter the OLD Tax Year.

 6.    Spool File Name:       Enter PP400.LIS to create the file in text format.

 9.    ID1:   Enter the minimum Parcel ID to include in the report or zero to include all parcels.

 10. ID2:   If ID1 = minimum Parcel ID, enter the maximum Parcel ID associated with the parcels to include in the report. If ID1 = zero, enter ZZ for all parcels.

 13. FCU: Formatting code. Keep the default printer setting that is present when the screen appears. If blank, enter HPLL132.

 17. PARAM1 NEW TAX YEAR: Enter the new tax year.

 18. PARAM2 TABLES TO ROLL (PP/ALL): Entering PP or null will only roll the Personal Property tables.  Entering ALL will roll the Personal Property tables as well as the AA and TX tables (i.e., AA11, AA13, TX11, TX16). NOTE: If you do not put ALL in Param2, then the ASMT table will not roll over for any personal property accounts. The AA400 program, which rolls the AA screens, will not roll ASMT for personal property accounts; so if you need ASMT to be rolled for personal property then you MUST put ALL in Param2.

 19. PARAM3 ROLL MAILDAT? (Y/N): Default is Y.

19. PARAM4 ASSESSMENT FLAG CLEARED ON ROLLOVER? (Y/N): Default is N.

 

 

Figure 2. SY 41 (BOTTOM)

Press [Submit Job]. The system will notify you when the report is finished.

 

SETUP FOR PARAM4:

For every flag field that you want to null out on ASMT there needs to be an entry in SYSFACT (SY23).  The entry in SYSFACT is as follows:

Ver =      Base Ver from AASYS (SY95)

Tble =    ASMT

Calc =    AA400

Col =      FLAGxx

Fact =    1

FLAGxx is the actual flag number that you want to be nulled out. So if you want to null out flags 1 and 2 on ASMT you would need two entries in SYSFACT: one for FLAG1 and one for FLAG2. If PARAM4 = Y and those entries exist in SYSFACT, then those two fields will be nulled out during the rollover.

 

Updated 1/22/2008